Planned Preventative Maintenance (PPM)

Planned Preventative Maintenance, or PPM, is an essential part of good building maintenance and property management. At Anderton Gables, we deliver strategic and very detailed PPM services that enable building owners, occupiers, and estate managers to stay ahead of problems before they cause disruption or expense. By prioritising the maintenance activities and requirements of a building well in advance, we enable our clients to provide for compliance, safeguard their investments and plan with confidence ahead of time through regularly scheduled maintenance.

We believe that the best property management is pre-emptive, rather than reactive. Our PPM services offer proactive systems for maintaining building performance and business continuity in the long term. For single commercial properties or complex property portfolios, our solution is tailored, systematic and founded on in-depth technical expertise.

Craig Greaves
Associate Director

Adam Wenmouth
Associate Director

What is Planned Preventative Maintenance?

Planned Preventative Maintenance is the scheduled maintenance and management of the repair of the fabric and services of a building on a continual basis. It is the prediction and organisation of regular maintenance through inspection, servicing and repairs according to the current condition, age, use and anticipated lifespan of the building.

What is the main objective of PPM?

The main objective of PPM is to avert the failure of building components. As opposed to reactive maintenance, in which faults are dealt with after they have already occurred, often incurring high reactive maintenance costs, PPM seeks to make sure that faults are spotted at their initial phase and taken care of prior to becoming serious. These include deterioration of physical components like roof coverings, claddings, internal finishes and services such as mechanical, electrical and plumbing systems.

What is the PPM programme at Anderton Gables?

A PPM programme at Anderton Gables usually starts with a complete condition survey undertaken by our chartered building surveyors. It provides a detailed examination of all parts of the building that can be safely accessed, detailing its present condition, remaining life and defects present. We then prepare a comprehensive PPM schedule of maintenance that outlines what needs to be done, what work is required to be undertaken, when it needs to be done and a cost estimate.

How often are PPM reports made?

PPM reports are typically prepared on a five, ten or fifteen-year cycle. As well as being technical documents, they are also working planning documents for facilities and estates teams, asset managers and finance departments. Our reports are prepared to be readable by technical and non-technical stakeholders, with recommendations that are logically presented and a strong emphasis on actionable insight for maintenance teams.

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Why is PPM Important?

  • Planned Preventative Maintenance in a Neccessity
    Planned Preventative Maintenance is not just best practice, it's even more a necessity. For any building-owning or occupying organisation, PPM offers a way of making long-term, knowledge-driven decisions on maintenance investment and operational strategy.

  • PPM helps your property remain legally compliant

    On the legal side, PPM helps your property remain legally compliant. This includes health and safety law, fire law, disability discrimination law and environmental legislation. By keeping ahead of regularly scheduled maintenance tasks like gas safety inspections, emergency light testing or fire alarm servicing, property owners and managers can meet their responsibilities and avoid fines or prosecution.

  • PPM Prevents Reactive Maintenance Trap

    Financially, PPM prevents the reactive maintenance trap, where unplanned breakdowns frequently lead to more expensive repairs, disruption of business and the necessity for emergency procurement. Where there is well-planned maintenance, budgets can be established with more certainty, major works can be programmed into quiet periods, and procurement can be managed efficiently. This predictability is especially critical for public sector organisations, commercial landlords, schools and institutions working with extreme budget limitations who are looking to minimise reactive maintenance costs.

  • Maintain your business reputation

    There is also a reputational aspect here. Well-maintained buildings always convey a message regarding the professionalism and integrity of their organisation. For landlords, this can mean better tenant satisfaction and retention. For occupiers, it underpins employee wellbeing, visitor experience and brand reputation.

  • PPM is vital for sustainability

    PPM is also vital for the environment and sustainability. Through keeping essential services such as water and insulation, and HVAC systems in good condition via regular maintenance, buildings perform more efficiently, waste is reduced, and energy is conserved. This can underpin wider environmental objectives and help to ensure compliance under schemes such as BREEAM or Energy Performance Certification.

What We Offer at Anderton Gables

Planned Maintenance Service

At Anderton Gables, we provide a Planned Preventive Maintenance service that's bespoke to the requirements of your property. After a complete condition survey by our chartered building surveyors, we produce a long-term maintenance strategy. Every strategy is framed to span a specific period, typically between five and fifteen years, and comprises programmed work, cost estimate, and condition-based priorities to direct investment.

What does our PPM Service cover?

Our PPM service considers all the major components of a building, with each area being inspected for condition, performance and potential future risk.

Roof Coverings and Structures

Roof coverings and structures are one of the main priorities of our surveys. We inspect the condition of pitched and flat roofs, examining membranes, flashings, tiles and points of drainage. We verify whether the roof is adequately insulated, whether patch repairs undertaken in the past are holding, and whether there is any risk of water ingress or ponding. Routine maintenance activities of roof areas prevents water damage, mould and structural deterioration.

Inspect External Facades, Walls & Cladding Systems

We inspect external facades, walls and cladding systems for evidence of weathering, cracking, deterioration or movement. We inspect brickwork, render, pointing, cladding panels and finishes to determine if the building envelope is still solid and weathertight. Our reports suggest the timing and extent of any remedial works, including repointing, recoating or sealant renewal, as part of the scheduled maintenance plan.

Door and window inspections

Doors and windows are inspected to be certain they function correctly, close tightly and have good thermal and acoustic performance. We inspect frames, seals, glazing, ironmongery and locking systems for signs of wear, corrosion or air leaks. This is particularly critical for energy efficiency and comfort of occupants.

Internal Finishes Inspection

Internal finishes are inspected for both compliance and condition. These include walls, ceilings, floors, stairs, and circulation areas. Broken plasterwork, cracked tiles, worn paintwork, or hazardous flooring are identified for repair or replacement. These areas not only affect looks but also hygiene and safety in a commercial building.

Mechanical Systems Survey

Mechanical systems form a major part of our building maintenance surveys. This includes boilers, heating distribution, ventilation systems, cooling plant, ductwork and pipework. Our reports suggest the servicing frequency, remaining life and upgrade options for equipment and plant, making it easy to comply with energy efficiency laws and building performance standards.

Electrical Installation Inspection

Electrical installations are carefully inspected. We inspect distribution boards, cables, lighting, emergency lighting, sockets and control panels. Defective or old wiring is a risk to safety and the continuity of operations. Our reports identify any compliance problems, such as out-of-date test certificates or non-compliant installations.

Fire Protection Survey

Fire protection and fire alarm systems are the highest priority in all PPM surveys. We survey fire alarms, fire detection systems, fire extinguishers, fire doors, emergency exits, and passive fire protection like compartmentation. Any defects that have consequences for compliance with fire law or insurance requirements are flagged for action at the first available opportunity.

Plumbing and Water Installation Survey

Plumbing and water installations are inspected for leakage, scale, water pressure problems, drainage effectiveness and heating control. These include water heaters, sanitary fixtures, cisterns and outside drainage. We reveal any potential for flooding, water waste or Legionella risk and recommend remedial work or an upgrade.

Alighn PPM Strategies with operational objectives

Beyond these technical specialities, we assist in aligning PPM strategies with wider operational objectives. Whether it is backing net-zero carbon ambitions, pre-refurbishment planning or informing capital investment, we keep the PPM schedule aligned with your overall estate strategy. We also provide annual reviews, mid-term refreshes and further site re-inspections on request in order to keep the maintenance activities up to date and in line with regulatory or occupancy developments.

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Like what you see? Let’s talk

Planned Preventive Maintenance is all about taking control, reducing risk and making smart investments. At Anderton Gables, we help our clients make the switch from reactive firefighting to proactive property maintenance. Our reports are succinct, our advice is practical, and our service is designed to support your long-term goals and empower your maintenance teams.

For further details of how our PPM can benefit your company, please contact our team. We would be very happy to talk through your needs, describe our process in greater detail and arrange a personal quotation or site visit.

Anderton Gables is based in the North West of the UK with offices in Liverpool, Manchester and Preston. 

To arrange a topographic survey for your commercial site, please get in touch with our team. 


Alternatively, give us a call on 0161 696 3119 to find out more.