Space Planning / Audits
Space utilisation is a measure of whether and how space is being used. It is a strategically important space management measure and assists facilities managers in ensuring the space which they occupy continues to remain suitable for their business/institutional needs ensuring inter-relationship between staff and/or departments.
The purpose of space planning/audits is to determine how the current space is being used, establish were there are problems with over capacity or shortages of space and to develop managed solutions.
Undertaking this process will allow decisions to be made in respect to the following:-
– is re-arrangement or re-assignment of existing space necessary?
– will it be necessary to dispose of under-occupied buildings or space?
– will it be necessary to obtain further space or additional buildings to accommodate over-capacity?
The review process typically takes the form as indicated below:-
By interview assessment and comparison with accepted standards.
– Identify physical-use spare capacity.
– Time-use spec capacity as compared with the standard working week. Subject to realistic reusability.
– Identify under-utilisation (expressed as floorspace area in M2).
– Identify rooms which are overcrowded or otherwise falling below standards.
– Record occupancy numbers of each room.
– Recorded uses of each room.
– List recommendations of changes.
The results are recorded in a full written report which summarises the main conclusions.
Comparisons can be made with nationally recognised gains documents to compare the accommodation provided with current standards and expectations.