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Planned Preventative Maintenance – Ask the Expert

In October 2016, Andrew Whittle, Partner of AG, offered his advice to Insider Media regarding the importance of Planned Preventative Maintenance.

Planned Preventative Maintenance (PPM) aims to prevent unnecessary issues from arising. As a Building or Facilities Manager of a building, the maintenance of these properties can sometimes be an up-hill struggle.  Having a firm strategic approach in place from the offset will ensure that major components of these buildings are maintained.  Andrew Whittle, Partner at the award winning Property and Construction Consultancy Anderton Gables, offers advice regarding the importance of PPM.

Q – What does the term PPM stand for?

 PPM stands for Planned Preventative Maintenance. From the outside, this appears to be a seemingly straight forward process, however dependant on the size of the building or property and if there are / are not any strategic processes in place, Building and Facilities Managers may end up facing a number of challenges ahead. A Planned Preventative Maintenance Schedule allows Building or Facilities Managers to anticipate future costs of potential building works to the property in order to budget for them to be undertaken accurately.

Q – Why have PPM?

The main aim of PPM is typically to reduce costs and when it comes to maintaining building assets, prevention is definitely better than cure!   On average, the typical savings of around 15% can be achieved compared to the day-to-day reactive maintenance strategy.  Regular PPM should be undertaken in order to keep the building in good working order and to avoid any potential violations of Health and Safety and other legislations.  Other factors identified with the use of PPM are listed below.

  • Increases user and occupier satisfaction if the work is planned accurately causing less disruption and inconvenience.
  • Easier planning of maintenance and replacement components therefore preventing a major failure of the building to occur.
  • Ensures that any manufacturer warranty requirements are complied with.
  • Adds value to the property and enhances the property assets.
  • Ensures that directors comply with their statutory requirements.

Q – What are the challenges facing Facilities and Building Managers?

The key challenges that Building and Property Managers may face include but not limited to:-

  • Complete understanding of the financial implications involved in each maintenance activity proposed to be undertaken.
  • Ensuring Planned Maintenance Policy is updated periodically to reflect the occupier’s needs of the building.
  • Accurate Budget Cost Estimates to be undertaken so all activities can be implemented and successfully completed on programme without impacting on quality.
  • Review and Monitoring of all maintenance activities taking place, record accurate feedback and analyse if Value for Money.
  • Ensuring that an Asset Management System (AMS) is in place and kept up to date regularly.

Q – How can the team at Anderton Gables help?

Our team here at Anderton Gables focussing specifically on PPM provide commercially aware advice in order to get the client the best outcome. We offer a comprehensive Planned Preventative Maintenance Service working alongside the client to assist in each stage of the property’s lifecycle.   They are able to offer advice on Strategic, Technical and Managerial issues including preparation of maintenance policies that will identify aims and objectives together with accurate financial planning.  We are competent in understanding the nature of the failures, accurate causes and remedies and supervising all maintenance activities.

Our Building Surveying Team is on hand to assess all maintenance works that may require a strategic approach and ensure that a maintenance plan is tailored to meet your requirements.